Orangeburg County

Because we’re so dependent on our computerized applications to do our job, it’s critical to be up 24/7. Maxava gives us that peace-of-mind.

Gary Forkel, IT DirectorOrangeburg County

The Business Need

Orangeburg County, a largely rural county centrally located within the state of South Carolina, encompasses 17 municipalities and a population of approximately 98,000.

Since 9-11, disaster preparedness has become the dominant focus of government at all levels. And four years later, Hurricane Katrina made that focus even more acute for those governmental entities serving coastal populations. One critical measure of disaster preparedness is the degree to which essential public safety and administration data is safeguarded, compelling officials to audit existing IT infrastructures for potential disaster recovery deficiencies.

One such audit, conducted by Orangeburg County in 2006, highlighted concern about the county’s untested disaster recovery system: two IBM Power i servers, both located within the county’s administrative complex. One server is dedicated solely to public safety and the second houses public administration and acts also as redundant backup for Computer Aided Dispatch (CAD). According to Gary Forkel, Orangeburg’s IT Director, the county lacked the capacity to ever properly test the system. “We performed tape back ups on a nightly basis but never had the time to shut everybody down, so we never tested it,” he says. “We don’t have a secondary machine in the background just in case, so it was virtually impossible to prepare for a temporary hardware failure, much less a large scale disaster.”

In the event of a loss of either or both of his servers, Forkel estimated it would take 5-7 working days to receive and configure a replacement server, restore the back up and re-key data not permanently lost.

The Decision

Entrusting critical data, ranging from financials, tax records and payroll to crime records to the integrity of an untested disaster recovery system was unacceptable. Forkel enlisted the help of Lake Mary, Florida-based SunGard Public Sector (SPS), Orangeburg’s long-time provider of software and consulting solutions and certified reseller of Maxava’s Maxava HA Enterprise HA/DR solution.

“Our clients know we’ve evaluated several competing HA/DR products and that we’re convinced Maxava HA Enterprise is not only extremely robust, but it’s the best fit for our product line,” says Sue Dumas, SPS’s Implementation Project Manager. “We understand how Maxava HA interacts during replication with our products.” Dumas points out that her company is certified to implement Maxava HA Suite and provide first-level support.

The Outcome

Orangeburg utilizes Maxava HA for real-time replication of public administration and public safety data – including the CAD Redundancy product – from both of the county’s servers to two LPARs residing at the SPS facility in Florida. Additionally, Forkel uses Maxava HA as Orangeburg continues performing nightly system backups and monthly IPLs on both servers.

Otherwise, Forkel’s interaction with Maxava HA is limited to periodic status checks to ensure there are no problems with replication. “We haven’t had to put it to use yet – not in a live scenario – but because we’re so dependent on our SPS applications to do our job, it’s critical to be up 24/7. Maxava gives us that peace-of-mind.” SunGard Public Sector facilitates Forkel’s limited administrative interaction with Maxava by providing all monitoring services. The company also conducts periodic roleswap tests and ongoing replication checks as the county updates or makes changes to its public administration and safety systems.

Hurricane Hanna

Maxava HA and SPS stood poised for that live disaster scenario in September 2008, as South Carolina fell in the expected path of Hurricane Hanna. “With the advance warning, we did some preliminary testing of the Maxava HA replication and held extensive meetings with emergency services to ensure everybody knew our back-up plan,” says Forkel. SunGard Public Sector mobilized as well. “As any potential disaster scenario unfolds we’re monitoring the replication to ensure it is up to date and we’re monitoring Maxava HA a little closer to ensure that we can role swap on a moment’s notice,” says Dumas. “[Forkel] was in very close contact with our group and with users, outlining the protocol for accessing the backup system here in Lake Mary.” That system is accessible to any user credentialed by the county via any PC with Internet capabilities. Fortunately, Orangeburg avoided the brunt of Hanna, but his close call and subsequent real-world experience with Maxava HA and SPS in an imminent disaster has reinforced Forkel’s confidence.

I am very secure in knowing that if the public safety building is destroyed we can go to any location, connect to the SunGard Public Sector servers and access the real-time data replicated through Maxava HA in 20-30 minutes max.